Estimate your business mileage deduction using the standard mileage method. Enter your miles and the current rate — everything runs in your browser and nothing is stored on a server.
Estimate your deduction
Enter your figures for the period. You can work per signing or straight from a total.
Average distance there and back for a typical appointment.
Trips to drop documents, the bank, or supplies — anything not already counted above.
Enter the current official rate for your period — this is an editable example, not tax advice.
Estimated deduction
$0.00
standard mileage method
Total business miles
0
signings + other trips
Deduction per signing
$0.00
from signing travel only
Educational estimate only — not tax advice. Mileage rules, rates, eligibility and record-keeping requirements vary by country, state and individual situation, and rates change over time. This tool does not determine what you can legally deduct. Confirm the current official rate and speak to a qualified tax professional about your circumstances before filing.
A one-page guide to logging mileage, income and expenses cleanly through the year. No spam.
Keep your mileage log ready all year.
A deduction is only as good as the record behind it. The Notary & Loan Signing Agent Business Tracker keeps your mileage, income and expenses organised so your year-end figures are ready without the scramble.
Under the standard mileage method, the calculation is simple: multiply your total business miles by a set rate per mile. This tool adds up the miles from your signing appointments — round-trip distance multiplied by the number of signings — then adds any other business driving, and multiplies the total by the rate you enter.
In formula terms: deduction = (round-trip miles × signings + other business miles) × rate per mile. Because the rate is published by the tax authority and changes over time, the calculator leaves it as an editable field rather than assuming a figure. Always enter the current official rate for the period you are working out.
Standard mileage vs actual expenses
Self-employed drivers generally have two ways to account for vehicle costs. The standard mileage method uses the flat per-mile rate shown here and is simple to track. The actual expense method instead deducts the business-use share of real running costs such as fuel, insurance, repairs and depreciation. Which one you can use, and which gives a better result, depends on your vehicle, your mileage and local rules. This calculator only estimates the standard mileage method.
What usually counts as business mileage
Travel between signing appointments during a working day.
Trips to drop completed documents at a shipping or courier location.
Journeys to the bank, printer, or supply store made for the business.
Personal driving and, in many places, ordinary commuting do not count. The precise boundaries vary, which is another reason a clear log matters.
Why record-keeping is the real job
A mileage deduction stands or falls on the record behind it. Tax authorities generally expect a contemporaneous log — one you keep as you go — showing the date, start and end points, business purpose and miles for each trip. Reconstructing this months later from memory is stressful and far weaker if your figures are ever questioned. Many notaries track mileage in the same place as their income and expenses, so that when the tax year ends the totals are already there.
This page is general educational information about how the standard mileage method works. It is not tax, legal or accounting advice, and it does not reflect any particular jurisdiction's current rules. Always verify the applicable rate and requirements with the relevant tax authority or a qualified professional.
Frequently asked questions
How do mobile notaries deduct mileage?
Self-employed mobile notaries who use their own vehicle for business travel generally have two methods to choose from: the standard mileage rate, where you multiply your business miles by a set per-mile rate, or the actual expense method, where you deduct the business-use share of real running costs. This calculator estimates the standard mileage method. Which method applies to you, and whether you qualify, depends on your circumstances and local tax rules.
What counts as business mileage for a notary?
Business mileage is generally the driving you do for work, such as travel between signing appointments, trips to drop documents at a shipping location, and journeys to the bank or office supply store for the business. Commuting rules and what qualifies vary, so keeping a contemporaneous log of dates, destinations, purpose and miles is essential and is what tax authorities expect to see.
What is the standard mileage rate?
The standard mileage rate is a set amount per business mile that you can use instead of tracking actual vehicle costs. The rate is published by the tax authority and changes over time, sometimes more than once in a year, so you should always enter the current official rate for your period rather than relying on a default. This tool lets you type in whichever rate applies to you.
Why is a mileage log important?
Without a record, a mileage deduction is difficult to support if it is ever questioned. A good log captures the date, start and end points, business purpose and miles for each trip, kept as you go rather than reconstructed later. Many notaries track this alongside their income and expenses so their year-end figures are ready without a scramble.
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